Link a transaction to a document
Attach a movement to an invoice, a purchase or a credit note, record a payment from a document, remove a link made by mistake.
A transaction only makes full sense once it is attached to a document: the invoice becomes paid, the purchase is settled, and your accountant finds the supporting document. The link is created in two ways: from the Transactions list (Link a document icon) or from the document itself (recording a payment).
What you will do
- Link an existing movement to a document.
- Record a payment directly on an invoice or a purchase.
- Remove a link made by mistake.
Link from the Transactions list
- Open Transactions and find the line without a document: the Attachment column shows its reason or a dash.
- Click the « Lier une pièce (document, crédit, compensation) » (link a document, credit or offset) icon in the Actions column.
- The Link a document window ("« Recherchez une facture, un achat ou une note de crédit »", search for an invoice, a purchase or a credit note) opens, prefilled with the name of the transaction's contact.
- Type a « Numéro, client, fournisseur... » (number, customer, supplier) to narrow the results.
- Click the document you want. Each line shows its number, the counterparty, the date, the total and a type badge.
- The message « Transaction liée à F2026-0013 » (transaction linked to F2026-0013) confirms; the Attachment column shows the number, a paper clip and the Invoices or Purchases badge.
- Find the line without a document in the attachment column.
- Click the link icon in the Actions column.
- The link window opens.
- Type a number, a customer or a supplier to narrow the results.
- Click the document you want.
- The window closes and the transaction is linked to the document.
| Badge | Document type | Effect on the amount |
|---|---|---|
| Invoices | Sales invoice | Positive amount: money received |
| Purchases | Purchase invoice | Negative amount: money paid out |
| Credit note | Customer or supplier credit note | Sign depends on the direction of the note |
The document number is a link: click it to open the document.
Record a payment from a document
- Open the invoice or the purchase, then the add-payment action (see Payments).
- The Amount is prefilled with the outstanding balance.
- Choose the direction (« Entrée », « Sortie » or « Dépôt » on mobile), the Payment method and the date.
- Add a « Communication (optionnel) » (optional payment reference) and click Save.
The transaction created is linked to the document from the start and appears in Transactions with the Internal source and the matching badge.
If the account is synchronised with your bank, this payment will be recognised automatically as soon as the debit appears. Link the invoice to the bank movement from Bank Sync rather than adding a manual payment, which would duplicate the line. See Justify a bank transaction.
Remove a link
- On a line that is already linked, the icon in the Actions column becomes Remove the justification.
- Click it and confirm in « Retirer cette pièce ? » (remove this document?) ("« La transaction ne sera plus liée au document F2026-0013. »", the transaction will no longer be linked to document F2026-0013) with Remove.
- The message « Pièce retirée » (document removed) confirms. The transaction stays in the list without a document; the document goes back to "to be paid" and is available again for a new reconciliation.
Removing the link deletes neither the transaction nor the document. If the movement itself is wrong, remove the link first and then delete the transaction: a transaction linked to a document cannot be deleted.
What the app does not do
On web.novadesko.com, Link a document also accepts a running credit or an offset (one movement cancelling another), and an internal note can be added to the transaction. In the app, the Link a document window only offers documents: invoices, purchases and credit notes.
Before linking, sort the list by Amount: a partial or grouped payment is easier to spot when neighbouring amounts sit side by side.