First company setup
The settings to complete before your first invoice, in order: identity, logo, contact details, bank account, numbering and Peppol.
The registration quiz created your company with the essential information. Before issuing an invoice, take ten minutes to check what will appear on your documents: identity and logo, contact details, bank account, numbering prefixes. The settings open from the user menu (Settings) or from the company menu (Company settings).
What you will do
- Check the general information and the CBE record.
- Upload your logo.
- Add your IBAN so that your invoices are compliant.
- Define the prefix and format of your document numbers.
- Decide whether to activate Peppol now or later.
The settings sections
| Group | Section | What you set there | Documentation |
|---|---|---|---|
| Company | General Information | Name, legal form, VAT number, short description. | Company information |
| Company | « Fiche BCE » (CBE record) | The official data from the Crossroads Bank for Enterprises. | Company information |
| Company | Beneficiaries (UBO) | The beneficial owners. | UBO |
| Company | Branding | Main logo and visual identity. | Identity |
| Company | Contact | Address, e-mail and phone shown on documents. | Contact |
| Company | Hours, Social Networks | Opening hours, special days, social links. | Opening hours |
| Business | Documents | Prefixes, numbering format, document wording. | Documents |
| Business | Legal Documents | Terms and conditions and legal notices. | Legal documents |
| Integrations | Peppol | Peppol connection, receiving and sending. | Peppol |
| Integrations | Accounting | Your accountant's access and accounting settings. | Accounting |
| Financial | Bank Accounts | IBAN, bank, default account. | Bank accounts |
| Other | Wallet, Point of Sale, « Serveur SMTP » (SMTP server), Warehouses, Vehicles, Nova VCard, Sidebar | Advanced options. | Other sections |
The steps
- General Information: check the name, legal form and VAT number. These details appear on every document; correct them now rather than after the first invoice. Click Save.
- Branding: click Upload new logo and choose a PNG, JPG or SVG file. The logo appears in the header of your documents and in the sidebar.
- Contact: complete the address, e-mail and phone that appear on documents. The address can differ from the registered office if you have a separate establishment.
- Bank Accounts: enter your IBAN; the bank and BIC are detected automatically. Mark this account as the default account.
- Documents: for each document type, define the Number Prefix (for example
INV,EST,PO) and the Numbering Format. Click the tokens to insert them;NNNstands for the automatic sequence, which gives for exampleINV-2025-001. - Legal Documents: paste your terms and conditions of sale; they are attached to your documents.
- Peppol: if you have a VAT number, switch on Receive from Peppol and Send to Peppol. The full procedure is described in Activate Peppol.
- The banner stays visible until an IBAN is registered.
An IBAN is a legal requirement for issuing invoices in Belgium. As long as no account is saved, the dashboard shows Missing bank account with the « Connecter un compte bancaire » (connect a bank account) button, and Peppol cannot be activated.
Accepted logo formats: PNG, JPG, SVG, HEIC and HEIF, up to 5 MB. A PNG or SVG with a transparent background gives the best result in print.
Do not change the prefix or the format once the first invoice has been issued: the numbering must remain continuous from one financial year to the next. The format can include the year so that the sequence restarts at 001 every 1 January.
Connecting your bank
Beyond the IBAN shown on documents, Novadesko can synchronise your bank movements (PSD2) or import your CODA files to justify your transactions. This link is described in Bank connection; it depends on your plan.