Justify a bank transaction
Link a synchronised movement to a document, give it a reason or allocate it to a VAT return, attach a file, remove a justification.
Every movement retrieved by Bank Sync arrives with the To justify status. Justifying means saying what the line corresponds to: an invoice paid by a customer, a purchase you paid, bank charges, a VAT payment. The movement switches to « Justifié » (justified) and the linked document is marked as paid.
- No attachment keeps only the transactions still to justify.
- Find a transaction marked To justify.
- Click the To justify pill.
- The Quick justification menu opens.
- Link a document attaches an invoice or a purchase to the transaction.
- For bank charges, choose Bank charges.
- The menu closes.
- The justification is saved.
What you will do
- Spot the transactions to justify.
- Open the Quick justification menu and pick a reason, or link a document.
- Attach a file when no document exists.
- Remove a justification or unlink a document added by mistake.
Reading the table
The Bank Sync table shows the columns Date, Account, Counterparty, Communication, Attachment, Amount and Actions. The search covers "Counterparty, IBAN, reference…", the From and To fields limit the period and the No attachment button keeps only the transactions without a justification. In Attachment, a justified transaction shows the number of the linked document (a click opens its preview) or the chosen reason; the others carry the To justify badge.
Justifying with a document
- Click the To justify badge of the row, then Link a document. The Options menu (⋮) of the row also offers Link a document.
- The Link a document window recalls the date, the amount, the account and what remains to justify. Filter by All, Documents, Credits or Offset, then by type: Invoices, Credit Notes, Purchase orders, Purchases.
- Search by number, amount or counterparty, then click Link next to the document. A document already paid is marked Settled and can no longer be linked.
- The document number replaces the badge in the Attachment column. If the document does not cover the whole amount, the remainder is shown: link another document.
Justifying with a reason
- Click the To justify badge. The Quick justification menu opens.
- For an outgoing payment, choose Current account expense, Bank charges, Private withdrawal, Cash withdrawal or Internal transfer. For an incoming one: Current account contribution, Refund received, Cash deposit or Internal transfer.
- Another reason… opens a "Reason for the justification…" field: type the text and confirm with Justify or the Enter key (Esc cancels).
- The message "Justification saved." confirms. The badge then shows the reason; a click on it opens the menu again to change it.
Cancellation (offset) opens the Link a document window on the Offset filter: link the transaction to the opposite transaction that cancels it.
VAT return
The Quick justification menu of the app does not assign a transaction to a VAT return. To pay a return from a bank line, with any fines and interest, use web.novadesko.com.
Attaching a file
In the Link a document window, the area "Add one or more documents (PDF, JPG, PNG) · linked to this expense" imports a receipt, a statement or a voucher and links it to the transaction. The message "Document(s) imported and linked" confirms.
Removing a justification
- Reason: click the reason badge, then Remove the justification at the bottom of the menu. The transaction goes back to To justify without confirmation ("Justification removed.").
- Linked document: open the Options menu (⋮) of the row and choose Unlink (n). Confirm "Remove all links from this transaction?" with Unlink; the message "Links removed" confirms and the linked document is unpaid again.
Creating a purchase invoice directly from a bank line is not offered in the app: record the purchase (manual entry or Novadesko Intelligence) then link it with Link a document.
Go through the No attachment filter every week: linking is all the faster when the invoices already exist in Novadesko, with the right amount and the right communication.