Peppol
Request your Peppol identifier, follow its status, enable automatic import of received invoices and check the quotas.
The Peppol section of the settings manages your presence on the Peppol network: the identifier request, its status, the document types exchanged, the automatic import of received purchases and the identifier used in your UBL XML files. B2B e-invoicing becomes mandatory in Belgium in 2026; this section is the starting point. The details of activation, the inbox and sending are in the Peppol section.
What you will do
- Request a Peppol identifier or follow a pending request.
- Enable automatic import of received invoices.
- Check the scheme and the identifier used on your documents.
Before you start
Peppol is only available to companies with a valid intra-Community VAT number, entered in Company information and validated by VIES. A default bank account is also expected, see Bank accounts. Once the identifier is active, the VAT number can no longer be changed.
Request an identifier
The status card at the top of the section has three states.
| State | Display | Possible action |
|---|---|---|
| Not registered | « Votre entreprise n'est pas encore sur Peppol » (your company is not on Peppol yet) | « Demander un identifiant » (request an identifier) |
| Request pending | Request pending banner with the identifier requested | « Annuler la demande » (cancel the request) |
| Registered | « Enregistré sur Peppol » (registered on Peppol) card with scheme:identifier and the « Réception active » (receiving active) or Send Only badge |
None; the identifier is active |
- Click « Demander un identifiant ».
- In the « Demander un identifiant Peppol » (request a Peppol identifier) window, check the Scheme (
0208for the CBE number,9925for the Belgian VAT number) and the « Identifiant » (identifier: company number without letters or dots, prefilled). The Legal name is shown read only. - Click « Envoyer la demande » (send the request). The message « Demande envoyée » (request sent) confirms and the banner switches to Request pending.
- Novadesko processes the request; you are notified on acceptance. While it is pending, « Annuler la demande » withdraws it after confirmation.
| Field | Required | Used for |
|---|---|---|
| Scheme | Yes | Prefix of the Peppol identifier: 0208 (CBE) or 9925 (BE VAT) |
| « Identifiant » | Yes | Company number, digits only |
| Legal name | Read only | Company name transmitted to the network |
On web.novadesko.com, the procedure is called Generate my Peppol ID and additionally asks you to upload your company's full extract, available on MyEnterprise. The « Réception active » badge depends on whether another Peppol provider exists for your VAT number: if a transport already exists elsewhere, only sending is possible. Changing provider is requested from the web (Change provider) and can take up to 24 hours.
Documents exchanged
Once registered, the Documents block lists the types that can be sent (« Envoi · » (sending) badges: Invoice, Credit note...) and received (« Réception · » (receiving) badges). These lists are fixed by the registration and cannot be changed here.
Automatic import
| Field | Required | Used for |
|---|---|---|
| « Importer automatiquement les factures reçues » (automatically import received invoices) | No | Creates a purchase for each document received on the network, within your quota |
| « Me prévenir par e-mail » (notify me by e-mail) | No | Sends a summary at each automatic import |
Under the switch, the counter shows the consumption: « 12 / 50 documents ce mois » (12 / 50 documents this month) or "Unlimited" depending on your plan. Despite this wording, the limit applied by the server is yearly (see Quotas and limits). When the quota is reached, imports stop and the Peppol inbox keeps the documents for a later manual import.
If your plan does not include automatic import, the « Import automatique verrouillé » (automatic import locked) banner is shown and both switches are inactive. The « Voir les formules » (see the plans) button opens the plans. See Peppol quotas.
Identifier on your documents
| Field | Required | Used for |
|---|---|---|
| Scheme | No | Scheme used in the UBL XML sent to your customers, for example 0208 |
| Peppol ID | No | Identifier used in the UBL XML |
These two fields save on their own. They are normally filled in when your request is accepted; only change them if your identifier was assigned by another provider.