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Novadesko Documentation
Guide Demo
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Open the app

PDF preview and download

Open the preview of a document, zoom, download or print the PDF depending on your platform, and choose the template that generates it.

Updated on 06/10/2026 Edit this page Open in the full documentation

Novadesko generates the PDF of each document from the template chosen in your settings. The preview opens from the list or from the document page; downloading and printing adapt to the device: browser, computer or phone.

Open the preview

  1. In the list, click the eye icon (Preview) on the row. On the document page, use the Preview button in the toolbar above the document.
  2. The Preview window opens with the document number. The message "Generating preview…" is shown while it loads.
  3. Close with Cancel, the cross or the Esc key.
The preview window, with the zoom bar and the Download button
  1. On the document page, click the Preview icon of the toolbar.
  2. The preview opens over the page, without leaving it.
  3. The zoom bar enlarges or reduces the document, or fits it to the width or the whole page.
  4. The PDF is shown as your customer will receive it.
  5. Click Download to get the file.
  6. Close the preview to return to the page.

The same window serves as the checking step before sending by email or via Peppol; its main button then becomes Send.

The zoom bar

Control Effect
Zoom out, Zoom in Steps from 25% to 300%
Percentage shown One click returns to page width
Fit width Fits the page to the width of the window
Whole page Shows the complete page (default setting)
"n page(s)" Number of pages in the PDF

Shortcuts: + and - to zoom, 0 to return to page width, Esc to close. On a computer, Ctrl or ⌘ + scroll wheel zooms; on a touch screen, pinch.

Download or open the PDF

The Download button is in the preview header, on each row of the list (arrow icon) and in the Options menu. The file is named after the document number, for example F2026-0014.pdf.

Platform Behaviour
Web browser The PDF opens in a new tab (Open in a new tab). Save it with the browser's commands.
macOS, Windows « Ouvrir le PDF » (open PDF): the file is downloaded to a temporary folder, then opened in your default PDF reader. Save it wherever you like from that reader.
iOS, Android « Ouvrir le PDF » (open PDF): the file opens in the system viewer. Share or save it from the share sheet.
Linux Pages are not rendered in the app: the window shows "Preview unavailable" and a summary of the document. « Ouvrir le PDF » (open PDF) launches the system reader.

Possible messages: "No PDF available for this document." (document without a file) and "Download failed." (connection or server unavailable, try again).

Tip

For several documents, tick the rows, then click Download in the list header. On web.novadesko.com, you receive a ZIP archive; in the app, the PDFs open one by one.

From the document page

The toolbar above the document offers: zoom in and out, the list 100%, 125%, 150%, 200%, Fit width, then Preview, Print and Download. In the app, Print opens the PDF in the system reader: start printing from there.

An invoice page: the PDF and its toolbar on the left, the details on the right
  1. The PDF toolbar sits above the document.
  2. The magnifiers zoom the view in or out.
  3. The list offers 100 % to 200 % or Fit to width.
  4. Download saves the PDF; Print opens it for printing.
  5. On the right, the Customer information card shows the recipient.
  6. The Currency & Amounts card shows the total, the amount paid and the balance due.

Purchase documents

For an imported purchase (scan, Peppol), the page shows the supplier's original PDF in the Linked files card, under External invoice. If it is missing, the note "No original PDF. The generated PDF will be used." indicates that Novadesko produces its own PDF from the data entered.

The PDF template

The rendering depends on Settings > Documents:

  • Document Template: choose a template with Select this template after viewing its preview.
  • Number Prefix and numbering format.
  • Document Header and Document Footer (legal notices, contact details).
  • Display QR Code: adds a payment QR code to invoices.
  • Document colours: primary colour, text, links.

The bank details printed on invoices come from your bank accounts. Without a default account, a Missing bank account banner reminds you that the IBAN and BIC are needed for compliant invoices.

See also