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Create a supplier

The supplier form, the default purchase category, bank details and Peppol reception.

Updated on 06/10/2026 Edit this page Open in the full documentation

The Create Supplier form has a single mandatory field, Company name. The VAT number is strongly recommended: it triggers the VIES check, the duplicate check and the Peppol identifier lookup.

What you will do

  • Enter the VAT number and let VIES fill in the name and address.
  • Enter the IBAN and the contacts.
  • Set the default purchase category and payment method.

Create the record

  1. Open Suppliers and click Add Supplier.
  2. Enter the VAT Number or click Check: the name and address are completed if they are empty.
  3. Complete the sections described below.
  4. Click Save. The message "Supplier created successfully." confirms and the record opens.
The supplier creation form
  1. Enter the supplier's VAT number.
  2. Click Check to query VIES right away.
  3. VIES confirms the number: the company name is filled in if it is empty.
  4. Add the IBAN shown on its invoices.
  5. Choose the default purchase category, carried over to its new purchases.
  6. Click Save: a confirmation appears and the record opens.

After saving, the Peppol identifier is looked up automatically from the VAT number. You can also create a supplier without leaving a purchase: the purchase form and the Novadesko Intelligence import offer inline creation with the same checks.

The form sections

Company

Field Use
Avatar Initials, or a JPG, PNG or WebP image of 2 MB at most.
VAT Number Format BE0123456789. BE prefix offered by default. Automatic VIES check.
Company name Mandatory. Prefilled by VIES.
IBAN, BIC The supplier's bank details. On the web, the BIC is detected automatically from the IBAN and a malformed IBAN is flagged.
Website Website address, opened from the record.

Address

Full address, Postal Code, City and Country, prefilled by VIES when they are empty.

Payment & accounting automation

These settings are applied automatically to this supplier's new purchase documents, whether they come from the OCR import, from Peppol or from quick payment.

Field Effect
Default payment method Offered on each of the supplier's purchases.
Default purchase category Automatically classifies imported purchases; this is the category used for the VAT return and reports.
Bank account The default account is set up in Bank accounts.

Right-hand column

Section Content
Contact Phone (international format, flag for the country code), Email, Contact Person.
Category Select a category: purchase category associated with the supplier; Archived checkbox.
Tags Supplier tags: add tags to find this supplier in the list and in the global search.
Peppol The identifier found, or "No Peppol identifier" until the lookup has run. The Peppol reception enabled switch automatically imports invoices received from this supplier.
Note

The Category in the right-hand column and the default Default purchase category are two separate settings: the first classifies the supplier, the second is carried over to their purchase documents. For a regular supplier, fill in both with the same category.

Edit a supplier

Open the record then Edit, or use the pencil in the list. The form adds the Supplier code section, assigned automatically on creation. The message "Supplier updated successfully." confirms. Purchases already recorded are not changed.

Tip

Enable Peppol reception enabled for the suppliers who invoice you via Peppol: their invoices are imported into your purchases without going through the inbox. See Inbox and outbox.

See also